How to make a PowerPoint presentation at DFC

Prepare your presentation using Microsoft PowerPoint, version 1997 or later. Microsoft has some useful suggestions that help keep file size down and increase efficiciency while decreasing the chance for problems. We strongly suggest following these suggestions. The projection resolution of the equipment at the meeting will be 1024 x 768.

When you are satisfied with the presentation, save the file as a PowerPoint Show: select File, Save As, change Save As Type to PowerPoint Show (*.pps). You should name the file using the last name of the first author of the DFC contributed paper. When you open this type of file, it starts as a slide show, and can still be edited within PowerPoint.

A cautionary note about videos and PowerPoint - when using video clips with PowerPoint you must use ftp to ensure that all the files get uploaded. PowerPoint will only upload the PowerPoint file and not the video files. The video files must be included or the video will not run. PowerPoint only embeds the first frame of the video clip as a place holder for the video. If the video file is not included we have no idea if there's supposed to be a video or if what we see when testing the file (perhaps just an image, and not a video) is what you intended or if there is supposed to be a video in its place. If your PowerPoint presentation includes a video, it is always best to let the person in charge of the presentations know this at the time the file is submitted (see the abstract submission form for this contact information).

Before travelling to the meeting, check DFC-L for last minute notices from the local committee regarding procedures for delivery of files. Immediately upon arrival to the meeting contact the Projection Coordinator to upload your PowerPoint file to the projection computer. Computer, projector and all presentation controls necessary will be provided by the local host facility. The local committee general attemps to provide a common computer for you to preview your presentation before your talk is scheduled, or the Projection Coordinator will tell you when you can use the projection computer.

If you indicated when you submitted your abstract that you wanted your presentation published on the DFC website with the DFC Proceedings, you have until December 31 to notify the DFC Proceedings Editor (Dean Hendrickson - webmaster at desertfishes dot org) if you change your mind. If the Editor receives nothing from you, your presentation may eventually be published via a link from your abstract in the online Proceedings. Users of the Proceedings will then be able to download and view your presentation. If you wish to do this, please select the "embed viewer" option when saving your file in "show" (pps) format so the viewing software is included in the file itself. That way, end users do not have to have Powerpoint installed to view it.

Q&A's

How do I make "last minute" changes to my presentation?

Consult the Projection Coordinator.

Can I use my own laptop to make my presentation?

No.

What is the resolution of the computer and projector to be used at DFC?

See Step 1 above.

Can I use other digital formats, such as video?

For digital video it is recommended you use MPEG format. Other formats and digital presentations are possible but you should contact the the LCD coordinator to ensure compatibility and software availability well in advance of the meeting.

If you have questions not answered above or suggestions for the process or clarification of these instructions, please send them by email to the meeting host.

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This page last modified:  06 September 2007